Business copiers are becoming more and more complex over the years, so choosing the right copier for your business has become more and more difficult. There are so many options out in the market, and it is difficult to know where to begin. But do not worry because there are a lot of ways to know what makes a good office copier. You can start by assessing your needs and let it guide you.
Copiers are known as multifunction printers. They have so many functions and features that they are like the swiss army knife of businesses. Because of this, you certainly do not want to pay for a copier that you do not meet your needs or a copier that you can’t afford to buy or a copier that does not function the way that you want it to. So how can you know which one to get?
It is a great idea to divide the functions that you are considering into wants and needs. You can start by looking at what the copier will be used for. You can purchase copiers with different functions and capabilities, from copying, scanning, printing, faxing, folding, stapling, and more.
You want to find a copier that will streamline your workflow in the most effective and efficient manner. You can list down all of your needs, the things that you can’t live without and things that you would like to have but are not necessary.
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You also need to consider your daily and your weekly print volume need. Check if you need to print hundreds of pages in a day, or maybe thousands. You can talk to your employees and find out if it usually takes a long time for print jobs to be completed or if several large print jobs at one time are always getting backed up. If both or either is true, then you need to upgrade to a higher-volume copier.
The next thing that you need to consider is if you are printing for internal purposes or if you make the printouts for clients too. If all of your printing is internal, then you may be able to save money with a monochrome multifunction copier. But if you are consistently producing printouts to distribute to clients, then people are inclined to pay more attention to color.
Another thing to consider in a copier is the graphic output requirements of your printouts. You need to check if they are mostly texting with a logo and a splash of color, or are they more graphic intense. You need to consider whether black and white or color will best suit your needs. You may even consider having one color machine and various black and white copiers.
Also, it is best to get an idea of your current printing expenses. Consider how much you are spending, especially if you are leasing. Check what your average cost per page of printing is, and if you’re in house IT team does all of the troubleshooting and repairs or if it is a part of the cost too. You may not be keeping track of all of this, and that is okay. A good office copier provider will analyze all the data and help you find the best business copier that fits your budget.
Another factor that you need to consider what makes a business copier good is if you get to enjoy all of the benefits. Consider if buying or leasing is better. Check on the benefits of buying, like ownership, a one time tax right off, and once you paid for it, then it is all over. Leasing, on the other hand, comes with another set of benefits that may be difficult to pass up.
There are a lot of factors on what makes a business copier good. As long as it can help breathe new life into your daily operations, and it can boost productivity and increase your bottom line, then it is the copier that is meant for you.