A business loss that is attributed to data security-related issues is estimated to be trillions of dollars in total. The ever-changing, upgrading technology is making this all the more impossible to stop. Installing security protocols on printers and copiers will not be sufficient to solve the issue, but it is the right start. Understanding this matter deeply with the experts will give your business a better chance at avoiding “nightmare” complications.
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Do it the “old-school” way.
Although this will not eliminate all the possibilities of theft, you can, however, lessen the circumstance. In the event of a computer breakdown, how much information will you be able to save and how much of your business data can be recovered? The age of computers had slowly eliminated the need to keep shelves in the office for hard copies of files, and while physical copies have risks too, it can still have the information you want in cases of broken computer hardware. Remember, printed copies can be reproduced anytime and can be distributed without added hassle. Anyone at the office can also access the right material if they know where to look for it.
Implement policies properly.
Policies have varying effects on different individuals. If you are too soft on implementing policies, employees will tend to take them for granted. On the other hand, being stringent about the policies can foster resentment among employees, which is also more likely to result in disobedience. It is best to get them involved in drafting the plans to get their commitment right on.
Get the team involved.
Remember that hackers will always find a way because this is their ultimate goal. You should also understand that you alone will not be able to secure the company. The best thing to do is to get your team involved. Just make sure that each employee is aware of how they can individually put the company in danger. Phishing and emails with malware are the most common ways, so introduce other possible scenarios which criminals use and remind them never to lower their guards down.
Also, implement a policy to control the use of internet in the office and other devices like your printers. You can go as far as putting restrictions on accessing personal emails within office premises. Conduct a regular talk also about the importance of security and how to avoid getting the team into trouble.
Remember MFPs are more vulnerable.
The emergence of multifunction printers (MFP) or copiers in the world of technology had added more security-related tasks to every IT team. It has pushed business owners to engage data experts in this area for securing all information. Cyber-attacks instances that were reported are increasing at each passing year. These criminals target all types of business- big and small- alike. Even the government agencies have become a favorite target. They have become ever more vigilant with stealing any information they can get. It is essential that you have a counterattack plan because if you do not have one, the after-effect will cost you more.
Getting everyone on the same page by providing more information about data security and the possible ways that criminals will be able to access them would go a long way. Turn each one into a security expert and ask for more information from IT experts like the copiers repair in Jacksonville. Doing so will raise awareness on the importance of implementing security measures at all times. More importantly, it will build morale among employees knowing that everyone plays a vital role in this matter.