It is important to keep copiers running smoothly so that they can continue to help businesses grow. In this blog post, we will discuss 10 things you should do as a routine copier maintenance checklist. These 10 points are easy and quick to do on your own. Other things need tending too, but these 10 go a long way in helping keep copiers running well for any business!
If you are in Jacksonville and you are looking for a Copier in Jacksonville for your business, you may contact Clear Choice Technical Services in Jacksonville. You can ask about Copier Leasing Services in Jacksonville, Copier rental services in Jacksonville, and Copier Repair in Jacksonville.
What are the 10 things to do to keep your copier running smoothly?
The copier maintenance checklist does not include any special tools that may be needed for the upkeep. The only tool you will generally use is a screwdriver if this list calls for it, but otherwise, just your hands and eyes should suffice! Some of the items on the copier maintenance checklist require no more than an average person can do themselves! So let’s get started with our first item:
#1- Turn off copiers at night. Firstly, turn off copiers after hours when everyone else has left office space. This way you won’t waste excess energy all day long (which saves money). If anyone needs copies made in the evening or overnight they know where their copier is located, and can still use it if they need. This copier maintenance task also gives the copier a break from constant on/off functions which helps your copier’s overall functionality to last longer!
#2- Remember to remove any old toner cartridges before you turn off copiers at night. Turn off copiers after hours when everyone else has left office space. If anyone needs copies made in the evening or overnight they know where their copier is located, and can still use it if they need. This copier maintenance task also gives the copier a break from constant on/off functions which helps your copier’s overall functionality to last longer!
#3- Find out how often each machine needs its filter changed/cleaned – Some machines will give a reminder when it’s time but other models require more upkeep like monthly checks by office staff. Most people don’t think about this task until after their copiers break down on them! Remembering to change filters regularly is key! The majority of copiers come with low-cost replacement toner cartridges which can save money in the long run along with regular use.
#4- If copiers are not maintained they can break down which is an inconvenience for office staff. For larger copier models you will most likely need to contact a service technician or copier repair company since they may be less frequently used machines in your office space. The best rule of thumb is if there’s anything unusual happening with the machine, even if it seems small
#5- Inspect the copier to check for any unusual noises, this could be a sign of an underlying problem.
#6- If the copier has been used for a long time, the rollers will become worn out and be unable to hold in toner properly. You may have difficulty getting prints or the copier might keep smudging paper.
#7 – Don’t forget to clean copier glass and surrounding areas, as paper dust can accumulate.
#8 – Don’t wait until something happens! Have someone check out what might just turn into a bigger problem down the road.
#9 – Some copiers are better than others when it comes to toner management, so if you have concerns about the waste levels in your copier, be sure to consult with the manufacturer or dealer.
#10 – Overheating can cause malfunctions that damaged parts or electrical components. Be mindful if they don’t turn off automatically when not being used, especially during the summer months.
What are the other things we need to tend?
Other things to take care of are our staff training, usage monitoring, and making sure that your office copier is used for the right purposes only. You don’t want an office copier that’s cluttered with unnecessary features which won’t be used by anyone at all because it will just result in higher costs since you’re paying for something you’re not even using. It’ll help save money on supplies too if people learn how to use their copiers properly without wasting paper or toner unnecessarily; therefore they should make time to train employees who might need some guidance because let’s face it there are always new hires coming into work every single day.
How do you ask questions about copiers in your area that need service or repairs?
Is there a better way than over the phone which can be awkward and time-consuming without much information exchanged between two people who don’t know each other well enough? Especially when it comes to confidential information, not knowing someone on the other end of the line might make you feel uncomfortable or uneasy sharing details so it’s best handled face-to-face through live chat services like this one right here. It saves both parties’ time plus they’re able to communicate effectively since they see what the person looks like.
Why shouldn’t everyone be able to maximize the copier to its fullest potential?
Maintaining copiers is not easy at all, but it’s something that must be done regularly. You don’t need to hire an outside company unless the copiers are extremely old or broken. Doing things your way will save you money in the long run, and if anything goes wrong then consider outsourcing copier repair services.
Copies should only be made when necessary because running too many prints can result in a huge waste of paper which isn’t good for our environment; therefore people who work with office copiers daily should make time to print out what they need instead of copying everything onto other pieces of paper unnecessarily. Everyone in the workplace needs to use their copier correctly, so it’s recommended for people to check copier manuals on an annual basis.
